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Contact Information

Solicitation No: RFP 958-45-01  from City Of Grand Rapids 
Anthony Wojciakowski

awojciak@grcity.us


Solicitation Header Information

Duration Dates Start Date
March 02, 2015 at 4:00:00 PM EST
March 02, 2015 at 4:00:00 PM EST
End Date
March 24, 2015 at 11:00:00 AM EDT
March 24, 2015 at 11:00:00 AM EDT
Solicitation RFP 958-45-01
Title Street Trees Inventory Services
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login'> The purpose of this Request for Proposals (RFP) is to solicit sealed proposals from qualified firms to establish a contract with a qualified proposer to provide comprehensive street tree inventory services for the City of Grand Rapids. This RFP is not a contractual offer or commitment to purchase services. Respondents must be bona fide providers of the products and services requested.

Companies interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
Any formal requests for clarification, questions, or additional information regarding this solicit shall be submitted in writing no later than 2:00p.m. March 12, 2015 as per the information in the solicit document attached.

The Respondent shall be responsible for any and all costs incurred in the development and submission of this proposal. The City assumes no contractual obligation as a result of the issuance of the solicit, the preparation or submission of a proposal by a Respondent, the evaluation of an accepted proposal, or the selection of finalists.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

Any formal requests for clarification, questions, or additional information regarding this solicit shall be submitted in writing no later than 2:00p.m. March 12, 2015 as per the information in the solicit document attached.

The Respondent shall be responsible for any and all costs incurred in the development and submission of this proposal. The City assumes no contractual obligation as a result of the issuance of the solicit, the preparation or submission of a proposal by a Respondent, the evaluation of an accepted proposal, or the selection of finalists.
Pre-Bidders Conference
Scope of Work The purpose of this Request for Proposals (RFP) is to establish a contract with a qualified proposer to provide comprehensive street tree inventory services for the City.

To ensure the accuracy of data collected, this project should remain active throughout the time trees are in leaf; a final project completion is desired by Fall 2016. At this time, only trees and stumps in the right-of-way are in-scope for this project. A proposed schedule shall be included as part of the proposal package, with a detailed explanation of a timeline that differs from this objective.

The City desires to initially award this project based on 60,000 trees. Per unit rates for desired attributes on the final report have been described under Data Collection Technical Information, in a tiered structure (base data, plus options). The City will determine which tiers will be included in the award, based on the proposals received and the estimated available budgets.
Special Requirements


Solicitation Categories

Solicitation Items

Mandatory Documents

 General Terms and Conditions.pdf  
 RFP 958-45-01.docx  
 Exhibit I - Insurance Schedule II.docx  

Addendum Documents

 RFP 958-45-01 Addendum 1.docx  

Solicitation Addenda

 ChangeDetailsReport RFP 958-45-01 v1 Mar 16 15.pdf  
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