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Contact Information

Solicitation No: 912-44-05  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
March 27, 2015 at 8:30:00 AM EDT
March 27, 2015 at 8:30:00 AM EDT
End Date
April 10, 2015 at 11:00:00 AM EDT
April 10, 2015 at 11:00:00 AM EDT
Solicitation 912-44-05
Title Vacuum Excavating Services "As Needed"
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login'> Bids are requested for a one-year term contract with two, one-year renewal options for "as needed" vacuum excavating services, as per the specifications contained herein. The City reserves the right to award to multiple contractors as it deems in its own best interests to do so.

Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.
Pre-Bidders Conference
Scope of Work The City desires "as needed" vacuum excavation services employing pressurized water and vacuum system capable of moving large amounts of earth even through frost without rupturing cables or piping as requested by the designated project manager.

Hourly pricing/rates proposed for complete services as described herein shall be inclusive of all labor, materials, tools, overhead, all fuel costs, mobilization and/or service call charges, labor, equipment, scheduling, round-trip transportation to the service location, incidentals, profit, and all other miscellaneous cost borne by the contractor in order to provide a complete service to the City.
Special Requirements


Solicitation Items

Mandatory Documents

 912-44-05 Bid Document.docx  
 912-44-05 Contract Page.docx  
 Bid Discount Information - Revised 2009 07.pdf  
 General Terms and Conditions.pdf  
 Exhibit I - Insurance Schedule II.docx  
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