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Contact Information

Solicitation No: 870-22-02  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
April 15, 2015 at 10:30:00 AM EDT
April 15, 2015 at 10:30:00 AM EDT
End Date
May 01, 2015 at 11:00:00 AM EDT
May 01, 2015 at 11:00:00 AM EDT
Solicitation 870-22-02
Title Furnish & Install New Awning Fabric
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description
Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login'> Bids are requested to furnish and install new fabric for the eight (8) outdoor awnings surrounding Leo's Restaurant, as per the specifications contained in the attached bid document.

Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.
Pre-Bidders Conference
Scope of Work
The City may wish to upgrade the existing fabric to a more durable and fade resistant material and requests pricing and fabric samples with the bid response for this option.

Services provided shall include all required installation, including but not limited to, labor, mobilization, shipping/delivery of products, remove and dispose of existing products and incidentals, permits, and traffic/pedestrian control.'>The City of Grand Rapids requests bids to furnish and install new fabric for the eight (8) outdoor awnings surrounding Leo's Restaurant located at 60 Ottawa NW, Grand Rapids, Michigan 49503, as specified herein. The City intends for the frames to be reused and have the fabric replaced that meets or exceeds the weight and performance of the existing fabric and reserves the right to select the color. Vendors are requested to provide standard color options for the existing fabric. Printing on new awning fabric shall be consistent with existing awning.

The City may wish to upgrade the existing fabric to a more durable and fade resistant material and requests pricing and fabric samples with the bid response for this option.

Services provided shall include all required installation, including but not limited to, labor, mobilization, shipping/delivery of products, remove and dispose of existing products and incidentals, permits, and traffic/pedestrian control.
Special Requirements


Solicitation Items

Mandatory Documents

 870-22-02 Bid Document.docx  
 870-22-02 Contract Page.docx  
 Exhibit I - Insurance Schedule II.docx  
 General Terms and Conditions.pdf  
 Bid Discount Information - Revised 2009 07.pdf  
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