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Contact Information

Solicitation No: 072-03-07  from City Of Grand Rapids 
Anthony Wojciakowski

awojciak@grcity.us


Solicitation Header Information

Duration Dates Start Date
May 15, 2015 at 5:00:00 PM EDT
May 15, 2015 at 5:00:00 PM EDT
End Date
June 02, 2015 at 11:00:00 AM EDT
June 02, 2015 at 11:00:00 AM EDT
Solicitation 072-03-07
Title "As Needed" Parts & Svcs, Medium/Heavy Trucks
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login.'> Bids are requested to establish a Master Agreement for "as needed" parts delivery and non-warranty repair services for medium and heavy duty trucks (10,000gvwr and above), as per the specifications attached.

Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login. 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids desires to establish a Master for "as needed" parts delivery and non-warranty repair services for medium and heavy duty truck equipment (10,000gvwr and above) from qualified vendors, as per the Scope contained herein. The Master Agreement shall be for an initial one-year term, with two, one-year renewal options. The City does not guarantee any minimum or maximum service calls or orders for any Contractor. The City under no circumstance is obligated to obtain sales or service from any approved Contractor for these services.

Should any response or offer be based on, or conditioned by, an existing co-operative contract or agreement available for use by local agencies, all information related to that co-operative offering shall be included as part of the submittal response to this solicitation for review.

Contractors shall provide applicable parts catalogs or reference lists for products supported to the City on a regular basis.
Special Requirements


Solicitation Items

Mandatory Documents

 Bid Ref 072-03-07.docx  
 Exhibit I - Insurance Schedule II.docx  
 General Terms and Conditions.pdf  
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