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Contact Information

Solicitation No: 983-86-06  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
July 09, 2015 at 4:30:00 PM EDT
July 09, 2015 at 4:30:00 PM EDT
End Date
July 24, 2015 at 11:00:00 AM EDT
July 24, 2015 at 11:00:00 AM EDT
Solicitation 983-86-06
Title Uniform & Mat Rental Services
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description Bids are requested for uniform and mat rental services for various City departments, as per the specifications contained in the attached bid document. The City reserves the right to award any single item and/or any combination of items or sections as it deems in its own best interest.

Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. Bidders interested in submitting a response to this solicitation are required to be registered in the City’s online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration:
https://webprocure.perfect.com/Login 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.

Bidders shall download all attached bid document files and complete the solicit document as requested. Responses to this solicitation may be submitted electronically in the City's WebProcure system, or a hard copy response may be submitted.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids requests bids for a one-year term contract, with two, one-year renewal option for a complete turnkey uniform rental service, including on-site fittings and alterations, pickup / delivery, cleaning, furnishing and sewing of name tags and city logo emblems, repairs and replacements, etc. as per the specifications contained in the attached bid document, and as per industry and regulatory standards. The City currently uses 255 sets of uniforms with various wear cycles.

The City of Grand Rapids also requests bids for the complete turnkey rental of various floor mats in various sizes and colors for City buildings including pickup / delivery as per industry standards, as per the specifications contained in the attached bid document.

To meet any service minimums, Bidder shall note the City of Grand Rapids shall be considered one account with multiple departments invoiced individually.
Special Requirements


Solicitation Categories

Solicitation Items

Mandatory Documents

 983-86-06 Bid Document.docx  
 983-86-06 Contract Page.docx  
 Exhibit I - Insurance Schedule II.docx  
 General Terms and Conditions.pdf  
 Bid Discount Information - Revised 2009 07.pdf  
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