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Contact Information

Solicitation No: 936-91-37  from City Of Grand Rapids 
Kelly Criner
300 Monroe Avenue NW Room 720
Grand Rapids MI, 49503
Tel: 616-456-3172
Fax: 616-456-3339
kcriner@grcity.us


Solicitation Header Information

Duration Dates Start Date
September 17, 2015 at 9:00:00 AM EDT
September 17, 2015 at 9:00:00 AM EDT
End Date
October 01, 2015 at 11:00:00 AM EDT
October 01, 2015 at 11:00:00 AM EDT
Solicitation 936-91-37
Title Mechanical Services, As Needed
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login'> Bids are requested for a one-year term contract with two, one-year renewal options to provide labor and materials for various repairs on HVAC equipment, pipefitting, duct work, pipe insulation, fan and pump installation, and related services, as per the specifications contained herein. The City reserves the right to split the award to multiple vendors if it deems it in its own best interest to do so.

Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information

Bidders are required to submit descriptive/technical specifications, licenses including but not limited to: State of Michigan Mechanical Contractor License, Master Plumber License and Professional Engineer License, certifications, complete the questionnaire and all information requested herein with the bid response. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid. Failure to do so may result in the bid being rejected as non-responsive.'>Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response.

All information in a bidder's response and the subsequent contract is subject to the provisions of the Freedom of Information Act 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.


Bidders are required to submit descriptive/technical specifications, licenses including but not limited to: State of Michigan Mechanical Contractor License, Master Plumber License and Professional Engineer License, certifications, complete the questionnaire and all information requested herein with the bid response. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid. Failure to do so may result in the bid being rejected as non-responsive.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids desires "as needed" mechanical services from local (defined as companies not more than sixty (60) miles from downtown Grand Rapids) qualified contractors, as per the specifications contained herein.

Services provided shall be on a time and materials basis and include but not be limited to: all labor, materials, tools and incidentals necessary to perform repairs, fabrication and replacement, adjustments and or upgrade of HVAC systems, plumbing, pipe fitting, duct work, pipe insulation and associated equipment. Examples of equipment that may require service include, but is not limited to: testing instrumentation, radiant heating, steam heating, ventilation, boilers, furnaces, heating, hot water heating, hydronic heating, blowers and related equipment at or above manufacturerÂ’s design specifications.
Special Requirements Due to the nature of the service, the City of Grand Rapids desires services from local (defined as companies not more than sixty (60) miles from downtown Grand Rapids) qualified contractors.


Solicitation Items

Mandatory Documents

 Bid Discount Information - Revised 2009 07.pdf  
 Exhibit I - Insurance Schedule II.docx  
 General Terms and Conditions.pdf  
 936-91-37 Bid Document.docx  
 Contract Page 936-91-37.docx  
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