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Contact Information

Solicitation No: 425-94-57  from City Of Grand Rapids 
Kelly Criner
300 Monroe Avenue NW Room 720 Grand Rapids MI, 49503
Tel: 616-456-3172
Fax: 616-456-3339
kcriner@grcity.us


Solicitation Header Information

Duration Dates Start Date
October 06, 2015 at 1:30:00 PM EDT
October 06, 2015 at 1:30:00 PM EDT
End Date
October 27, 2015 at 11:00:00 AM EDT
October 27, 2015 at 11:00:00 AM EDT
Solicitation 425-94-57
Title Office Furniture, Furnish & Install
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments to the City of Grand Rapids, shall be F.O.B. delivered, freight included, to the City of Grand Rapids department, F.O.B. terms other than "F.O.B delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login. Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response.'> Bids are requested to furnish and install new systems furniture, desks, chairs, and related items for the Grand Rapids Utility Field Office located at 1900 Oak Industrial Drive NE, Grand Rapids, MI, as per the specifications and drawings contained herein.

Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure. If you are not currently registered, click the following link to begin registration: https://webprocure.perfect.com/Login. Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
It shall be the responsibility of the bidder to assure that the information is furnished completely and thoroughly addresses all of the specifications contained herein. All furniture, parts and material shall be new, unused, manufacturer's latest model and in current production. Bidders are required to submit complete detailed descriptive and technical literature on each item proposed, warranty, grade, color samples, material samples, and all information requested herein with the bid response. Failure to do so may result in the bid being rejected as non-responsive.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no.442, as amended, MCL 15.231 or latest revision thereof.

It shall be the responsibility of the bidder to assure that the information is furnished completely and thoroughly addresses all of the specifications contained herein. All furniture, parts and material shall be new, unused, manufacturer's latest model and in current production. Bidders are required to submit complete detailed descriptive and technical literature on each item proposed, warranty, grade, color samples, material samples, and all information requested herein with the bid response. Failure to do so may result in the bid being rejected as non-responsive.
Pre-Bidders Conference Vendors may attend the pre-bid meeting on October 14, 2015 at 8:30 a.m. at 1900 Oak Industrial, Grand Rapids, MI, conference room #103, after which time a site visit will follow. An on-site inspection for verification of scope of project and measurements shall be completed by each bidder at the time of the pre-bid meeting only. Bidders shall be held to have examined the premises and satisfied himself/herself as to the areas, products and services required which he/she shall be obligated to provide, or that in any way affects the work under this contract. No allowance shall be made on behalf of the contractor for any negligence on his/her part.
Scope of Work It is the intent of these specifications to solicit responses to furnish and install new systems furniture, desks, chairs, and related items for the Grand Rapids Utility Field Office, located at 1900 Oak Industrial Drive NE, Grand Rapids, MI.

The items proposed to be furnished shall be new, unused, and shall conform in strength, quality of workmanship and material to that which is usually provided by the trade in general. Any variance from the specifications shall be clearly documented in writing by the bidder.
Special Requirements Any formal requests for clarification, questions, or additional information regarding this solicitation shall be submitted in writing no later than 2:00 P.M. EST October 19, 2015, per the following contact information:

Kelly Criner, Buyer, City of Grand Rapids Purchasing Department
300 Monroe NW Suite 720
Grand Rapids MI 49503
Phone: (616) 456-3172
Fax: (616) 456-3339
Email: kcriner@grcity.us

Any questions received after October 19, 2015 2:00 P.M. EST shall not be considered. Responses to any questions submitted shall be provided via Addendum to the solicit as soon as answers are determined.


Solicitation Items

Mandatory Documents

 Drawings - Utility Field Office.pdf  
 Bid Discount Information - Revised 2009 07.pdf  
 Exhibit I - Insurance Schedule II.docx  
 General Terms and Conditions.pdf  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 CAD File - Utility Business Office.dwg  
 Contract Page 425-94-57.docx  
 425-94-57 Bid Document.docx  
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