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Contact Information

Solicitation No: 071-04-12  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
October 23, 2015 at 5:45:00 PM EDT
October 23, 2015 at 5:45:00 PM EDT
End Date
November 12, 2015 at 11:00:00 AM EST
November 12, 2015 at 11:00:00 AM EST
Solicitation 071-04-12
Title Fleet Vehicles-Light Duty Autos and Pickups and Onsite Vehicle Repair Training
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments to the City of Grand Rapids, shall be F.O.B. delivered, freight included, to the City of Grand Rapids department, F.O.B. terms other than "F.O.B delivered" shall not be accepted.
Description Bids are requested for the purchase and delivery of forty-six (46) various light-duty fleet vehicles and pickups and onsite vehicle repair training, as per the specifications contained in the attached bid document. The City reserves the right to award any single contract or multiple contracts as it deems in its own best interest to do so. All solicitation information and documents shall be available to vendors registered in WebProcure. If you are not currently registered, click the following link to begin registration: https://webprocure.perfect.com/Login. Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
Bidders are required to submit descriptive literature, warranty information, certifications if bidding on employee training, complete the questionnaire and all the information requested with the bid; failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no.442, as amended, MCL 15.231 or latest revision thereof.

Bidders are required to submit descriptive literature, warranty information, certifications if bidding on employee training, complete the questionnaire and all the information requested with the bid; failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract
Pre-Bidders Conference
Scope of Work The City of Grand Rapids desires the purchase and delivery of forty-six (46) various light-duty fleet vehicles and pick-ups and on-site vehicle repair training, as per the specifications contained in the attached bid document. The complete units shall be new and unused; previously owned, prototypes, refurbished, discontinued, or obsolete units will not be accepted. The vehicles proposed shall be, at minimum, current year in production.
Special Requirements


Solicitation Categories

Solicitation Items

Mandatory Documents

 071-04-12 Bid Document.docx  
 071-04-12 Contract Page.docx  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 General Terms and Conditions.pdf  
 Exhibit I - Insurance Schedule II.docx  
 Bid Discount Information - Revised 2009 07.pdf  
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