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Contact Information

Solicitation No: 595-75-39  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
January 27, 2016 at 3:00:00 PM EST
January 27, 2016 at 3:00:00 PM EST
End Date
February 12, 2016 at 11:00:00 AM EST
February 12, 2016 at 11:00:00 AM EST
Solicitation 595-75-39
Title Trees - Furnish & Install "As Needed"
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response.'> Bids are requested for a one-year term contract with two, one-year renewal options to furnish and install balled and burlap trees on an "as needed" basis, as per the specifications contained herein. Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

If a bidder should find discrepancies or omissions in these documents, he/she should at once notify the Purchasing Director/buyer. The bidder is required to furnish any information regarding any additional costs not covered herein by the City with their bid. It is the City's intent for all costs to be included herein. Any costs not included herein may not be considered allowable costs under this contract.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids seeks bids for a one-year contract, with two one-year renewal options from qualified contractors to furnish and install various balled and burlap trees on an “as needed” basis, as per specifications contained in the attached bid document. All trees supplied shall adhere to the American Standard for Nursery Stock (ANSI Z60.1) set by the American Nursery and Landscape Association. All balled and burlap trees provided to the City shall be minimum 1.5”-1.75” caliper. The City will consider alternates of similar species for individual line items if the qualified contractor is unable to secure the proper quantity or species of trees requested.

Bidder shall note the City requires ongoing watering, warranty and maintenance services for all trees planted.
Special Requirements


Solicitation Categories

Solicitation Items

Mandatory Documents

 Bid Discount Information - Revised 2009 07.pdf  
 General Terms and Conditions.pdf  
 Exhibit I - Insurance Schedule II.docx  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 595-75-39 Contract Page.docx  
 595-75-39 Bid Document.docx  
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