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Contact Information

Solicitation No: 962-23-04A  from City Of Grand Rapids 
Kelly Criner
300 Monroe Avenue NW Room 720 Grand Rapids MI, 49503 United States
Tel: 616-456-3172
Fax: 616-456-3339
kcriner@grcity.us


Solicitation Header Information

Duration Dates Start Date
March 02, 2016 at 3:45:00 PM EST
March 02, 2016 at 3:45:00 PM EST
End Date
March 16, 2016 at 11:00:00 AM EDT
March 16, 2016 at 11:00:00 AM EDT
Solicitation 962-23-04A
Title Treatment Services, Chemical, Boiler/Water System
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B. delivered, freight included, to the City of Grand Rapids department. F.O.B. terms other than "F.O.B. delivered" shall not be accepted.
Description https://webprocure.perfect.com/Login'> Bids are requested for a one-year term contract with two, one-year renewal options for chemical treatment services of boiler and water systems as per the specifications contained herein. The City reserves the right to award to multiple vendors as it deems it in its own best interest to do so. The City reserves the right to award any single item and/or any combination of items or to award by section as it deems in its own best interest.

Bidders interested in submitting a response to this solicitation are required to be registered in the City's online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
Bidders are required to submit material safety data sheets, licenses, certifications, resume of service representative, complete the questionnaire and all information requested herein with the bid response. Failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid.'>All information in a bidder's response and the subsequent contract is subject to the provisions of the Freedom of Information Act 1976 no. 442, as amended, MCL 15.231 or latest revision thereof. Bidders shall note that pricing methodologies, cost and fee proposals, and any other response information related to pricing shall not be considered confidential information.

Bidders are required to submit material safety data sheets, licenses, certifications, resume of service representative, complete the questionnaire and all information requested herein with the bid response. Failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid.
Pre-Bidders Conference
Scope of Work The work shall consist of all professional services, labor, equipment, materials and incidentals necessary to provide a complete water treatment chemical service, including testing, chemicals and all incidents necessary for cooling tower condenser water, biological fouling control, hot and chilled closed loop systems, steam condensate treatment and steam and hot water boiler treatment. Water treatment chemical services are requested at the following locations: City Hall - 300 Monroe Avenue NW, Grand Rapids Police Department - 1 Monroe Center NW, Community Archives & Research Center (CARC) - 223 Washington Street, 201 Market Avenue SW and 509 Wealthy Street SW.
Special Requirements Inspection of Premises:
Before submitting bids for his/her work, the Contractor shall be held to have examined all the sites and satisfied himself/herself as to the existing conditions under which he/she shall be obligated to operate, or that in any way affects the work under this contract. No allowance shall be made subsequently in this connection, in behalf of the Contractor for any negligence on his/her part.


Solicitation Items

Mandatory Documents

 Bid Discount Information - Revised 2009 07.pdf  
 General Terms and Conditions.pdf  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 Exhibit I - Insurance Schedule II.docx  
 962-23-04A Bid Document.docx  
 Contract Page 962-23-04A.docx  
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