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Contact Information

Solicitation No: 928-64-04  from City Of Grand Rapids 
Amie Merren
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3952
Fax: 616-456-3339
amerren@grcity.us


Solicitation Header Information

Duration Dates Start Date
March 09, 2016 at 10:00:00 AM EST
March 09, 2016 at 10:00:00 AM EST
End Date
April 21, 2016 at 11:00:00 AM EDT
April 21, 2016 at 11:00:00 AM EDT
Solicitation 928-64-04
Title Refurbish Fire Apparatus
Delivery Terms Free On Board Destination
Additional Delivery Information - Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description Bids are requested to refurbish and repair two (2) fire apparatus as per the specifications contained herein and to provide an itemized detailed line item report for any additional repairs discovered during the mandatory on-site pre-bid inspection.

The City reserves the right to award any single item and/or combination of items as it deems in its own best interest.

Bidders interested in submitting a response to this solicitation are required to be registered in the City’s online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login

 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
The Respondent shall be responsible for any and all costs incurred in the development and submission of this proposal. The City assumes no contractual obligation as a result of the issuance of the solicit, the preparation or submission of a proposal by a Respondent, the evaluation of an accepted proposal, or the selection of finalists.

Any formal requests for clarification, questions, or additional information regarding this solicit shall be submitted in writing no later than 2:00 p.m., April 1, 2016 as per the information in the solicitation documents attached.'>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

The Respondent shall be responsible for any and all costs incurred in the development and submission of this proposal. The City assumes no contractual obligation as a result of the issuance of the solicit, the preparation or submission of a proposal by a Respondent, the evaluation of an accepted proposal, or the selection of finalists.

Any formal requests for clarification, questions, or additional information regarding this solicit shall be submitted in writing no later than 2:00 p.m., April 1, 2016 as per the information in the solicitation documents attached.
Pre-Bidders Conference Mandatory On-Site Pre-Bid Inspection
A mandatory on-site pre-bid inspection for verification of scope of project shall be completed by each bidder on Wednesday, March 23, 2016 between 11:00 am and 3:00 pm at the Grand Rapids Fire Department Training Center located at 1101 Monroe Ave. NW, Grand Rapids MI, 49503. Bidders shall be required to complete the on-site inspection prior to submitting a bid. Failure to do so shall result in the bid being rejected as non-responsive.
Scope of Work The City desires the to have two (2) fire apparatus refurbished and repaired as per the specifications contained herein. A complete scope of work, specifications and additional details may be found in the attached documents.

To respond to this solicit, proposals must conform to the procedures, format, and content requirements as per the attached document. Significant deviations may be grounds for disqualification. The City reserves the right to waive, at its discretion, any irregularity or informality that City deems correctable or otherwise not warranting rejection of the proposal.
Special Requirements Each proposal shall be accompanied by a bid bond, in the amount of 5% of the total bid price. No proposal shall be considered unless it is accompanied by the required guaranty. The bid bond shall be submitted with the proposal marked "Original." The bid guaranty shall be furnished by the successful bidder. The bid guaranty shall insure the execution of the bid and award, and the furnishing of a performance bond by the successful bidder. Bid bonds by salesman or agents of the manufacturer are not acceptable. Bid bonds shall remain firm for a period of at least 60 days. Failure to provide the bid bond, or a bid bond provided at an incorrect amount, shall be cause for the submittal to be deemed "Non-Responsive." An exception to this requirement will not be allowed.

Prior to final award approval, the awarded proposer shall furnish a good and satisfactory performance bond for 100% of the contract amount and power of attorney shall be submitted (see attached documents).


Solicitation Items

Mandatory Documents

 928-64-04 Bid Document.docx  
 928-64-04 Contract Page.docx  
 Exhibit I - Insurance Schedule II.docx  
 Bid Discount Information - Revised 2009 07.pdf  
 General Terms and Conditions.pdf  
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