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Contact Information

Solicitation No: 910-25-37  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
April 05, 2016 at 10:00:00 AM EDT
April 05, 2016 at 10:00:00 AM EDT
End Date
April 20, 2016 at 11:00:00 AM EDT
April 20, 2016 at 11:00:00 AM EDT
Solicitation 910-25-37
Title Floor Maintenance Services, Ceramic & Vinyl
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description Bids are requested for a one-year contract, with two, one-year renewal option for floor cleaning and maintenance of ceramic tiles and vinyl flooring, as per the specifications contained in the attached bid document.

Bidders interested in submitting a response to this solicitation are required to be registered in the City’s online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response.  
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
It shall be the responsibility of the bidder to determine the correct product and/or services based upon the specifications contained in the attached bid document. Bidders are required to provide all the information as requested in the bid document and complete the questionnaire; failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid. '>All information in a bidder's response and the subsequent contract is subject to the provisions of the Freedom of Information Act 1976 no. 442, as amended, MCL 15.231 or latest revision thereof. Bidders shall note that pricing methodologies, cost and fee proposals, and any other response information related to pricing shall not be considered confidential information.

It shall be the responsibility of the bidder to determine the correct product and/or services based upon the specifications contained in the attached bid document. Bidders are required to provide all the information as requested in the bid document and complete the questionnaire; failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids desires a one-year contract with two, one-year renewal options for cleaning and maintenance services of ceramic tile and vinyl flooring at the City’s Parking Ramp locations, as per the specifications contained in the attached bid document.

The work shall include all labor, materials, equipment, chemicals, tools and incidentals necessary to provide complete floor care services, as designated by the Project Manager. A complete list of all chemicals, products, and materials used to provide services proposed shall be included with the bid response. Existing condition of buildings are not necessarily representative of expected cleaning standards.

Any costs for parking for purposes of this contract shall be included in the bid pricing proposed.
Special Requirements


Solicitation Categories

Solicitation Items

Mandatory Documents

 General Terms and Conditions.pdf  
 Exhibit I - Insurance Schedule II.docx  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 Bid Discount Information - Revised 2009 07.pdf  
 910-25-37 Bid Document.docx  
 910-25-37 Contract Page.docx  
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