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Contact Information

Solicitation No: 765-77-46  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
April 07, 2016 at 10:00:00 AM EDT
April 07, 2016 at 10:00:00 AM EDT
End Date
April 28, 2016 at 11:00:00 AM EDT
April 28, 2016 at 11:00:00 AM EDT
Solicitation 765-77-46
Title Elgin Sweeper Brooms, Parts and Maintenance
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B. delivered, freight included, to the City of Grand Rapids department. F.O.B. terms other than "F.O.B. delivered" shall not be accepted.
Description Bids are requested for a one-year contract, with two, one-year renewal options for the purchase and delivery of Elgin sweeper brooms, parts and on-site O.E.M. maintenance and repair, as per specifications contained in the attached bid document. The listed items shall be "no substitutes," unless otherwise indicated, to ensure cross-functionality and compatibility of existing equipment.

Bidders interested in submitting a response to this solicitation are required to be registered in the City’s online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login

Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response.  
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
It shall be the responsibility of the bidder to determine the correct product and to furnish the correct product based upon the item description and specifications provided. Bidders are required to complete the questionnaire and provide all information requested with the bid; failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid. '>ll information in a bidder's response and the subsequent contract is subject to the provisions of the Freedom of Information Act 1976 no. 442, as amended, MCL 15.231 or latest revision thereof. Bidders shall note that pricing methodologies, cost and fee proposals, and any other response information related to pricing shall not be considered confidential information.

It shall be the responsibility of the bidder to determine the correct product and to furnish the correct product based upon the item description and specifications provided. Bidders are required to complete the questionnaire and provide all information requested with the bid; failure to do so may result in the bid being rejected as non-responsive. Any exceptions taken to the information provided herein shall be stated on the bid form and shall become part of the bid.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids desires a one-year contract, with two, one-year renewal options for the purchase and delivery of Elgin sweeper brooms, parts, and on-site Original Equipment Manufacturer (O.E.M.) maintenance and repair for the City’s current Elgin equipment, as per specifications contained in the attached bid document. The listed items shall be "no substitutes," unless otherwise indicated, to ensure cross-functionality and compatibility of existing equipment.

All sweeper brooms, parts and components provided shall be new and unused.
Special Requirements


Solicitation Categories

Solicitation Items

Mandatory Documents

 765-77-46 Contract Page.docx  
 Bid Discount Information - Revised 2009 07.pdf  
 Exhibit I - Insurance Schedule II.docx  
 General Terms and Conditions.pdf  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 765-77-42 Bid Document.docx  

Addendum Documents

 765-77-46 Bid Document.doc  
 765-77-46 Addendum 1.docx  

Solicitation Addenda

 ChangeDetailsReport_765-77-46_v1_Apr_18_16.pdf  
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