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Contact Information

Solicitation No: 910-13-113  from City Of Grand Rapids 
Sue Ann Wierenga
300 Monroe Avenue NW Grand Rapids MI, 49503 United States
Tel: 616-456-3959
Fax: 616-456-3339
swierenga@grcity.us


Solicitation Header Information

Duration Dates Start Date
April 04, 2016 at 11:00:00 AM EDT
April 04, 2016 at 11:00:00 AM EDT
End Date
May 06, 2016 at 11:00:00 AM EDT
May 06, 2016 at 11:00:00 AM EDT
Solicitation 910-13-113
Title Elevator Maintenance & Repair
Delivery Terms Free On Board Destination
Additional Delivery Information - All shipments shall be F.O.B Delivered Freight Included to the City of Grand Rapids Michigan. F.O.B. terms other than "F.O.B. Delivered" shall not be accepted.
Description Bids are requested for a three-year contract, with one, three-year renewal option for citywide elevator maintenance and repair, as per the specifications contained in the attached bid document.

Bidders interested in submitting a response to this solicitation are required to be registered in the City’s online procurement system, WebProcure. All solicitation information and documents shall be available to vendors registered in WebProcure system. If you are not currently registered, click on the following link to begin registration: https://webprocure.perfect.com/Login

Bidders shall download all attached bid document files, complete the documents as requested, save the completed documents under a new name and upload the saved documents to the bid response. 
Payment Terms Net 30 Days
Additional Payment Information - Vendors shall be aware that invoicing shall be accepted only from the contractor as listed on the bid form and subsequent purchase order. Invoices not meeting this requirement shall be discarded.
Additional Information
The Respondent shall be responsible for any and all costs incurred in the development and submission of this proposal. The City assumes no contractual obligation as a result of the issuance of the solicit, the preparation or submission of a proposal by a Respondent, the evaluation of an accepted proposal, or the selection of finalists.

Any formal requests for clarification, questions, or additional information regarding this solicit shall be submitted in writing no later than 2:00 p.m., April 20, 2016 as per the information in the solicitation documents attached. '>All information in a bidder's proposal and the subsequent contract is subject to the provisions of the Freedom of Information Act. 1976 no. 442, as amended, MCL 15.231 or latest revision thereof.

The Respondent shall be responsible for any and all costs incurred in the development and submission of this proposal. The City assumes no contractual obligation as a result of the issuance of the solicit, the preparation or submission of a proposal by a Respondent, the evaluation of an accepted proposal, or the selection of finalists.

Any formal requests for clarification, questions, or additional information regarding this solicit shall be submitted in writing no later than 2:00 p.m., April 20, 2016 as per the information in the solicitation documents attached.
Pre-Bidders Conference
Scope of Work The City of Grand Rapids requests bids for a three-year term contract with one, three-year renewal option for elevator maintenance and repairs and minor modifications, as per the specifications contained in the attached bid document. The City reserves the right to award by section, single item or any combination of sections and items as it deems in its own best interest.
Special Requirements A mandatory on-site inspection of the system and equipment for verification of scope of project MUST be completed by each bidder. The Project Managers may be contacted to schedule appointments for the on-site inspections. All on-site inspections shall be completed no later than close of business on April 19, 2016.


Solicitation Categories

Solicitation Items

Mandatory Documents

 910-13-113 Bid Document.doc  
 Bid Discount Information - Revised 2009 07.pdf  
 General Terms and Conditions.pdf  
 GRR Income Tax Clearance Application Packet V09292015.pdf  
 910-13-113 Contract Page.docx  

Addendum Documents

 910-13-113 Addendum 1.docx  
 910-13-113 Addendum 2.docx  
 910-13-113 Addendum 3.docx  
 910-13-113 Addendum 4.docx  

Solicitation Addenda

 ChangeDetailsReport_910-13-113_v3_Apr_28_16.pdf  
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